Complete and submit this form for Facilities Use and Rental Agreement for non-commercial rental in periods from September to June only.

Facility rental for commercial (year round) and any rental for July-August, email facilityrentals@nlschools.ca

User/Group Name

Select Category (See Administrative Procedures)

Category 1 - Not for Profit Community Youth Group

Category 2 - Community Groups

Category 3 - Not for Profit Adult Sports Group

Category 4 - Private Group Functions

Category 5 - Individual Private Functions

Category 6 - Group Functions

Category 7 - Political Groups

Category 8 - Professional Entertainers

Category 9 - Other Educational Institutions

Name of Contact Person

Contact Person Cell

Contact Person Email

Street/P.O Box

City

Postal Code

School/Property Requested

What area is required: (Select all that apply)

Gymnasium

Classroom

Cafeteria

Parking Lot

Sports Field*

Other

*Any portable soccer nets must be secured in accordance with NL Schools guidelines.

Type of activity being undertaken and/or any other comments

Start Date

End Date

Times must be reflective of any required arrival/setup period and any clean up/departure time

(e.g. booking 7:00-8:00 does not permit accessing 6:45-8:15)

Monday

From (time)

to (time)

Tuesday

From (time)

to (time)

Wednesday

From (time)

to (time)

Thursday

From (time)

to (time)

Friday

From (time)

to (time)

Saturday

From (time)

to (time)

Sunday

From (time)

to (time)

This licence agreement is between NLSchools and the above-noted user/group, hereinafter called the “User”. NLSchools hereby licences and permits the User to use the property as described in this Agreement. The User has read and accepts terms of this policy governing Facility Use and Rental and accepts responsibility for any damage or breakage to the school building or property by the user or one of his/her members, guests or participants. The user agrees to the Conditions of Use specified by NLSchools as attached.

Authorized User/Group Signature

Conditions of Use

1. The Group Representative is responsible for the proper use of the building and property by ensuring all participants are familiar with:

a. All relevant policies (particularly Community Use of Schools and OtherFacilities, Facilities Security and Access Control, Cannabis and Smoke Free),

b. Emergency evacuation plans for areas rented, and

c. The requirement to advise participants that no individual insurance coverage is provided.

2. Adequate and responsible adult (min. 18 years old) personnel must be available to supervise when students/youth are present.

3. The building will be cleaned/tidied and left in the same condition as it was found. Any costs for cleanup will be charged to the user at the applicable rate.

4. No movement of desks, books, etc., is to occur without prior approval, and then must be returned to their proper position so that school classes will not be disrupted.

5. Any damages which occur will be repaired or replaced at no cost to the school or Government. The school/Facilities Representative from whom the building was rented will be informed immediately and given full details of such damage.

6. Group leaders must ensure before leaving that all windows and doors are secured and that the thermostat is set at the temperature at which it was found;

7. Only approved gym footwear is to be used when utilizing the gymnasium for physical activity.

8. Ball/floor hockey must use only plastic blades, and with care not to mar floor surface (e.g. repetitive banging of stick blade heel). Extra precautions must be taken on hardwood floors not to scratch the surface, e.g. floor surface covers may be used.

9. Smoking and cannabis use is not permitted anywhere on the property.

10. Use of alcohol is not permitted unless specifically approved, in writing, by the Superintendent of Schools or Designate.

11. The school/NLSchools has the right to request the cancellation of any activity. Reasonable notice of such events will be given to the contact person named in the Agreement.

12. The Government of Newfoundland and Labrador will not be liable for any injury received by any participant or spectator, or for any loss of, or damage to, property, clothing or personal effects of any person or group using school facilities after regular school hours.

13. The User agrees to indemnify the Government of Newfoundland and Labrador for any and all claims associated with the use of the school by the User.

14. This agreement can be canceled at any time by the school/department, but in any event, concludes June 30th of the school year in which the Agreement was made.